Track the number of staff scheduled per day or at a certain time of day, by creating
daily staffing level rules.
Create a Daily Staffing Level Rule
- Update OnCall to the latest
version. The build date in Help / About OnCall should be read Sept. 8, 2017 or newer.
- In OnCall's menu bar go to Window / Rule Writer.
- The Rule Writer toolbox has three dropdowns. In the top dropdown, select Daily
Staffing Level rule.
- In the middle dropdown, rename the rule to a more meaningful name that
defines the rule. Click on the current name and type over with the new name. When
finished, click ENTER. Naming rules are particularly helpful when you have more than
one rule for your schedule.
- In the bottom dropdown, select the call/shift condition and then select
the shifts that make up a group for which you need to monitor staffing for the day.
If you need to track certain staff types on the selected shifts, add the staff
type condition to the rule first, then add the call/shift condition.
- When finished building the rule, click the Apply to icon, => to apply the
rule to the same shifts.
How to use:
The daily staffing level rule only appears when viewing your schedule in table format.
If using calendar format, click the black table icon, the first icon in toolbar above.
Next, click on an assignment cell for one of the shifts in your rule. Along the top
in aqua-blue color, appear tallies for the staffing level per day.
For example, the pic below is a daily staffing level rule for MDs (red font) scheduled
per day on Pembroke Call and VA Call.
Create a Time of Day - Daily Staffing Level Rule
If you need to monitor staffing at particular times throughout the day, add the Time
of day condition to your rule following the call/shift condition. Then, click
on the blue up and down arrows to set the desired staffing level target.
If you need different numbers of staff at certain times of the day, click the plus
+ icon to add another time of day condition with a set target level. Note: you
can only set up to four time of day conditions in the rule and it cannot vary
How to use:
Daily staffing levels appear at the top of each day. They are color-coded based on
whether you're under-staffed (light yellow), over-staffed (light red), or right on
target (light green). You'll also get color-coded flags inside the schedule itself
to note which shifts need to be filled. Yellow tags appear only in empty cells that
are understaffed. Red tags in shifts that are over-populated. Hover the mouse over
a colored tag to see what time slot it represents and how far you are from the target
For example, the pic below is a time of day daily staffing level rule whereas the
target is two staff per day and night.
Here we discuss staffing.
This page describes tally.